Executive Director

Executive Director

Parma Area Chamber of Commerce

5790 Ridge Rd, Parma, OH 44129

Job details

Job Type

Full-time

Number of hires for this role

Qualifications

• Experience: Administrative, 5+ years
• Education: Bachelor's (Preferred)

Full Job Description

The Parma Area Chamber of Commerce, encompassing Parma, Parma Heights and Seven Hills is one of Northeast Ohio's largest chambers of commerce and is in search of its next Executive Director.

PACC’s Mission: To promote economic development & protect the business interests in the Parma Area.

The PACC Executive Director is the core position to the success of the organization.

The Executive Director is responsible for the implementation and achievement of the objectives approved by the Board of Directors; complying with and following all Parma Area Chamber of Commerce by-laws, policies, and procedures; maintaining and improving the Chamber’s financial stability; increasing membership; and representing the Chamber to various other organizations. The Executive Director will develop and maintain strong, professional relationships with the business community and municipal governments to foster a positive environment for all Parma, Parma Heights, and Seven Hills businesses.

Essential Duties and Responsibilities:

Membership Retention & Growth:

· Communicate with existing and new businesses to increase membership, hear business concerns, and encourage active participation in chamber events.

· Establish a personal rapport with potential and current members through regular phone calls and in-person, professional visits.

· Maintain updated list of current membership with necessary contact information.

· Set goals with the Board for acquiring new members and provide a monthly report to the Board on the status of those activities.

· Conduct an annual survey of members and report findings to the Board.

· Develop marketing tools that will enhance member development and programs that will support and assist member needs.

· Work with Board of Directors to maintain and develop programs and services that will provide value to existing members and attract new members.

Administration & Finance:

· Prepare an annual budget for approval by the Board of Directors; purchase all services and supplies necessary to operate the Chamber within budgetary limits.

o Receive Executive Board approval for incremental compensated Chamber headcount including paid contractors.

o Receive Executive Board approval prior to signing leases, contracts, or other legally binding documents not related to a previously approved event.

· Develop an understanding of the Chamber’s accounting system including the chart of accounts, the QuickBooks program and basic accounting and budgetary principles, work with the Chamber’s contract accountant for quarterly and annual audit reports.

· Monitor member dues receivable; follow approved procedures to encourage payment of annual dues.

· Prepare agendas, appropriate financial reports and other attachments for the monthly board meetings.

· Direct and supervise the work of all chamber employees and volunteers to ensure effective recordkeeping, maintenance of all chamber records and professional operation and functioning of the chamber office.

· Review and upgrade website, Digital Marketing Showcase and other technology as needed.

· Work with the Board in identifying fund raising activities or sources of funds for the Chamber.

· Consult with the Chairperson, Board of Directors on any actions which appear to conflict with this job description.

· Attends all meetings of the Board of Directors, the Executive Committee and other committee meetings as requested by the Board of Directors; participates in the discussion of matters coming before the Board.

Event Coordination & Development:

• Coordinate and assist the Board in the design and execution of projects and events to enhance the community and to encourage trade and industry in the cities of Parma, Parma Heights, and Seven Hills.
• Receive Executive Board approval for eliminating Chamber legacy events and prior to creation of new events. Relocation of large events such as Rib N’ Rock, the golf outing, and Gala will also require board approval.
• Assist committee chairpersons with critical timelines; provide necessary and appropriate support; participate in all Chamber sponsored events, i.e. Rib N’ Rock, golf outing, new teacher’s breakfast.
• Coordinate ribbon cuttings, open houses, business-after-hours, monthly luncheons, and other chamber events.
• Maintain and update program binders for each of the Chamber’s major events; make sure next year’s committee chairs have access to the information.

Community Liaison/Outreach:

· Represent the Chambers best interests with partner organizations such as Power of More, Collaborative Chamber Alliance, and the Norther Ohio Area Chamber of Commerce. Participate in activities, meetings, and cross promotional initiatives as required.

· Develop and maintain beneficial relationships with other organizations and leaders in all sectors of the communities including business owners, schools, clergy, residents, and elected officials.

· Schedule and/or attend meetings of various groups within the business community when such meetings may involve or affect the purpose and function of the Chamber or projects related to the Chamber; report involvement/developments to the Board.

· Attend conferences, seminars, and other agency meetings in order to maintain close liaisons with significant economic and community developments at local, regional, and state levels, as approved by the Board.

Public Relations & Marketing:

· Create and maintain a positive image of the Chamber in the community with businesses, city leaders, and those associated directly or indirectly with the Chamber.

· Perform public relations duties and public speaking engagements related to the Chamber interests.

· Assist with the gathering, writing, publishing and distribution of the monthly, electronic newsletter.

· Engage stakeholders such as members, customers and community residents in efforts supporting the PACC’s mission, values, priorities via the Chamber social media platforms.

· Assist with the maintenance of the Chamber’s website and community calendar; distribute that information through various means such as monthly newsletter, blast faxes, emails, etc.

· Issue, under general direction of the Board of Directors, press releases and letters to the local press, business clients and public officials.

· Develop publications, brochures member materials and promotional literature for the Chamber.

· Seek opportunities to list chamber and business events in calendars, appropriate publications, and websites

Other:

· The Executive Director accepts all other responsibilities and duties that may be assigned from time to time by the Board of Directors.

· The information in this job description has been designed to indicate the general nature and level of work performed by employees with this title. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.

Education and/or Experience:

Required:

• 5+ years professional experience
• Familiar with MS Office, Google Suite and Adobe
• Able to manage multiple assignments, meet deadlines, and work well in a team environment

Preferred:

• Bachelor’s Degree
• 3-5 years direct membership/chamber relations experience
• Non-profit/association experience
• Account management skills
• Demonstrated written and oral communication skills – must be able to speak publicly in front of small and large groups.
• Demonstrated ability to adapt to change quickly and work in a fast-paced environment.
• Ability to travel approximately 5%

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year, signing bonus, potential incentive compensation based on performance.

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Occasional evenings and weekends
• On call

Experience:

• Administrative: 5+ years

Education:

• Bachelor's (Preferred)

Work Location:

• Some combination of remote, office, and external work.

Company's website:

• Parmaareachamber.org

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday
• On call

Supplemental pay types:

• Bonus opportunities
• Signing bonus

Education:

• High school or equivalent (Preferred)

Work Location: In person